Top 5 Invoicing Software for Contractors and Builders
Managing finances in the construction industry can be complex, with multiple projects, fluctuating costs, and diverse clients to handle. For contractors and builders, tracking expenses, managing invoices, and monitoring project budgets manually often leads to errors and inefficiencies.
This is the time you should invest in an invoicing software that can simplify your finances by automating invoicing, expense tracking, managing clients, and overseeing projects. With the right software, contractors can maintain better control over their cash flow and make decisions that can scale up their business.
In this blog, we’ll explore the top 5 invoicing software for contractors and builders that can help streamline operations, improve accuracy, and boost profitability.
So, let’s get started!
Top 5 Invoicing Software for Contractors
1. Moon Invoice
Moon Invoice is a reliable and intuitive accounting solution designed for professionals who manage multiple projects and clients, such as contractors and builders. It simplifies complex financial tasks by bringing invoicing, expense tracking, project costing, and reporting into one easy-to-use platform. Whether you’re working solo or managing a team, Moon Invoice helps you stay on top of payments, track every billable hour, and generate polished invoices that reflect your brand.
What truly sets Moon Invoice apart is its flexibility and accessibility. It’s available across web and mobile devices, letting you manage your finances from anywhere, whether you’re in the office or on-site.
Plus, the availability of dedicated construction estimate templates, real-time data syncing, and integration with payment gateways helps you reduce manual work and focus on completing projects more efficiently.
Features of Moon Invoice:
- Customizable invoice templates
- Specified construction estimate template
- Automated payment reminders
- Project-based expense tracking
- Estimates and quotes management
- Time tracking and reporting
- Multi-device accessibility and cloud sync
2. Foundation
Foundation is a robust invoicing software designed for the construction industry. It caters to contractors who need detailed job costing, accurate payroll processing, and real-time project tracking. Unlike generic accounting tools, Foundation focuses on construction-specific challenges like managing retainage, certified payroll, and equipment costs.
Its powerful reporting system gives contractors clear visibility into project performance and profitability, helping them make informed financial decisions.
Features of Foundation:
- Comprehensive job costing and project tracking
- Construction-specific payroll management
- Customizable financial and job reports
3. Sage
Sage, particularly Sage 300 Construction and Real Estate (CRE), is another accounting solution designed for large contractors and construction companies. It goes beyond basic bookkeeping by offering advanced financial management, cost tracking, and compliance tools specifically designed for the construction industry.
With Sage, firms can manage multiple projects simultaneously, monitor budgets in real time, and ensure accurate reporting across all departments. Its scalability makes it ideal for businesses looking to grow while maintaining tight control over finances.
Sage supports integration with various project management and payroll systems, streamlining operations and reducing manual data entry.
Features of Sage:
- Advanced financial management and cost tracking
- Multi-project budgeting and reporting
- Integration with project management and payroll tools
4. Xero
Xero is a cloud-based accounting solution that combines simplicity with powerful functionality. Its intuitive interface allows business owners to manage invoices, track expenses, and reconcile accounts without needing a full-time accountant.
One of Xero’s standout features is its extensive ecosystem of third-party construction apps, enabling seamless integration with project management, time tracking, and payroll tools. Real-time collaboration with your accountant or team ensures that financial data is always accurate and up-to-date.
For contractors who value mobility, Xero’s mobile app lets you manage your accounts, approve invoices, and check cash flow directly from the job site, keeping projects financially on track.
Features of Xero:
- Cloud-based invoicing and expense tracking
- Integration with construction-specific apps
- Real-time collaboration and reporting
5. Acumatica
Acumatica Construction Edition is a modern, cloud-based ERP solution built to handle the complex financial and operational needs of construction businesses. It offers a unified platform that combines accounting, project management, payroll, and CRM, which eliminates the need for multiple disconnected systems.
Acumatica’s real-time data insights help contractors track costs, manage budgets, and make quick, informed decisions. Its scalability makes it perfect for growing construction firms that need flexibility and efficiency.
With role-based dashboards and mobile access, teams can stay connected, whether they’re in the office or on the field, ensuring seamless communication and financial control across all projects.
Features of Acumatica:
- Unified ERP platform for finance and operations
- Real-time project cost tracking and insights
- Scalable cloud-based accessibility and mobility
Why Contractors Need Specialized Invoicing Software?
Contractors and builders manage far more than basic income and expenses. They juggle with multiple projects, fluctuating material costs, subcontractor payments, and client invoices all at once.
Traditional accounting tools can’t keep up with these industry-specific demands, which is why using invoicing software for contractors is essential. It helps streamline complex workflows, automate repetitive tasks, and provide real-time financial insights for better decision-making.
Here’s why specialized software makes a difference:
- Project-Based Accounting: Track costs, budgets, and profits for each project individually to avoid overspending.
- Job Costing and Reporting: Monitor labor, materials, and overheads accurately to maintain profit margins.
- Payroll and Compliance: Simplify payment management for workers and ensure tax and compliance accuracy.
- Integration with Construction Tools: Many platforms support construction estimate template integrations to create accurate quotes and convert them into invoices easily.
- Cloud Access and Automation: Manage finances anytime, anywhere, with automated updates and secure data storage.
Specialized invoicing software helps construction professionals stay organized, reduce manual errors, and keep every project financially on track.
Conclusion
Choosing the right invoicing software can transform how contractors and builders manage their finances. From job costing and project tracking to payroll and expense management, these tools simplify every aspect of construction accounting.
The right solution doesn’t just save time, it improves accuracy, ensures better cash flow, and gives you full control over your financial data.
Among all the options, Moon Invoice stands out for its ease of use, customization, and ability to handle invoicing, expense tracking, and reporting seamlessly. Whether you’re managing one site or multiple projects, Moon Invoice helps you stay organized and get paid faster.
Simplify your construction accounting today and try Moon Invoice now for smoother financial management.
